Title:

Secretary to MCS Head of Eng & Quality

Location:

Portsmouth

Salary:

Neg

Description:

All applicants may need to satisfy the requirements for UK security clearance and must be willing to provide evidence ofeligibility to work in the UK if requested.MissionTo provide a secretarial service to aid the smooth operation of the function.Internal and External RelationshipInternalDay to day contact with all levels of staff up to senior management with occasional contact at a more senior level.ExternalFrequent contact with external customers.Skills Required for the JobMinimum of 4 GCSEs Grade C and above including English and Maths.RSA Stage III Typing.Shorthand 100 wpm.Formal qualification, ie BTEC in Secretarial Studies preferable.Basic understanding of French.3 - 4 years previous clerical experience.PC literate - minimum Word for Windows, Excel and Powerpoint or similar package.Key FiguresNone.Main ActivitiesTyping of letters, memos and reports either from manuscript or dictation.Organising meetings - people and facilities, both internal and external.Maintain an effective filing system.Organise visits.Monitor incoming post and sift/deal where appropriate.Diary management.Handling telephone calls/queries from both internal/external colleagues and customers.Organising travel, etc.Other office administration duties when required, ie ordering stationery, etc.Preparation of presentation material.Take charge of the local CDS lectern, keeping it in order.